Conference fee for participation covers:
Conference fee does not include accommodation payment. Accommodation payment must be do ne by students at the dormitory. The rooms will be booked as chosen in the registration forms. Prices: 10 or 8 EUR per night depending on the chosen room type.
To arrange your travel to the ECMI Modelling Week 2020, you may need a formal invitation from the conference host. This is particularly important for those of you who will have to apply for the Russian visa. The main purpose of your visit to Russia will be to attend the scientific conference, and we expect that Common Humanitarian visa type will be required. Please consult with the visa section of the Russian Embassy or Consulate what type of visa is required for you and the persons who will accompany you in this travel. Since the visa application procedure may take considerable time, we strongly encourage you to make every effort to ensure that you have all the necessary documents and start the process as soon as possible.
Depending on your citizenship, different procedures for issuing the invitation (visa support letter) apply as described below.
Starting from October 1, 2019, nationals of 53 foreign States may be granted an e-visa to enter the Russian Federation for a period of stay of up to 8 days through air, naval, automobile, and pedestrian checkpoints located in the territory of Saint Petersburg and the Leningrad region. It can be applied via the Consular Portal Of The Consular Department Of The Ministry Of Foreign Affairs Of The Russian Federation. The visa is available for the citizens of Austria, Andorra, Bahrain, Belgium, Bulgaria, Vatican, Hungary, Germany, Greece, Denmark, India, Indonesia, Iran, Ireland, Iceland, Spain, Italy, Qatar, Cyprus, China (including Taiwan), The Democratic People's Republic of Korea, Kuwait, Latvia, Lithuania, Liechtenstein, Luxembourg, Malaysia, Malta, Mexico, Monaco, Netherlands, Norway, Oman, Poland, Portugal, Romania, San Marino, Saudi Arabia, North Macedonia, Serbia, Singapore, Slovakia, Slovenia, Turkey, Philippines, Finland, France, Croatia, Czech Republic, Switzerland, Sweden, Estonia and Japan.
An e-visa is free. Invitations, hotel booking confirmations or any other documents that confirm the purpose of your journey to the Russian Federation are not required for an e-visa. The time period for issuing an e-visa is no longer than 4 calendar days from the date of submission of the complete application.
You can fill in an application form for an e-visa on this website not earlier than 20 days and no later than 4 days before the intended date of entry into the Russian Federation.
The allowed period of stay in the Russian Federation of up to 8 days under an e-visa does not imply that one can stay for the entire 192 hours (24 hours multiplied by 8). The period of stay in the Russian Federation always starts at midnight of the day of passage through passport control upon entry regardless of the actual time of passage through passport control. For example, you have an e-visa valid from July 15 to August 13 and you pass through passport control upon entry at 8:00 pm on August 1, Monday. In that case, you need to pass through passport control upon exit until 11:59 pm on August 8, Monday (rather than until 8:00 pm on August 9, Tuesday). You should also note that if you passed through passport control upon entry, for instance, on August 10 with the e-visa mentioned in the example above, you need to pass through passport control upon exit until 11:59 pm on August 13, i.e. until the e-visa expires.
Your passport must be valid for at least 6 months from the date you applied for an e-visa. Your passport must have free space for border crossing stamps.
Passport holders of CIS, Serbia, Israel, South Korea, Brazil, and other countries with visa-free entry to Russia do not have to apply for the entry visa. You can still let us know if you need a formal invitation to attend the conference for your travel arrangements.
Preparing the invitations for the citizens of Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland, Romania, Bulgaria, Croatia, Cyprus, China (and Hong Kong), Japan, India, and Iran will take at least 1-week time (plus the time needed to deliver the hard copy by mail if needed). Please clarify with the Russian Embassy or Consulate in the country of your residence whether the scanned copy of the invitation is sufficient or you need the hard copy.
Preparing the invitations for holders of all other passports (including UK, USA, Canada, Australia, most African countries and others) will take at least 5-week time (plus the time needed to deliver the hard copy by mail). In this case, you will almost certainly need the hard copy of the invitation for your visa application pack.
The above times do not include the time needed for your visa application. Please refer to the official websites of the Russian Embassy or Consulate in the country of your residence to obtain the information needed to prepare and submit your application, to pass the interview (if appropriate), and to get your passport stamped with the visa. Please do not underestimate the actual time needed to complete the procedure.
To obtain the formal invitation, which will be required to apply for Russian visas (visa support letters), you have to provide the following information.
A good quality scan of the front page (with your photo) of your passport or any other appropriate travel document. Please ensure that all the information on the page is included and clearly readable. Your passport must be valid at least half-year period after your intended departure from Russia.
Full name and address of your employer, your position in the organization. Students should provide the full name and address of the university and indicate the student status (including PhD).
Country and place of birth. Please ensure that the place of birth is indicated along with the country.
Country and city of visa application (location of the Russian Embassy or Consulate to which you submit your visa application).
The time period of your intended stay in Russia (arrival and departure dates).
Please include all of the above-listed data in the invitation inquiry form provided on the REGISTRATION form.
Once again, we encourage you to inquire about the invitation and to start your visa application process as soon as you can. For further details on how to apply for the Russian visa, please refer to the specific requirements, which are applicable to your country of residence, available at the official website of the Russian Embassy or Consulate.